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Mitigating Circumstances

Instructions

Before completing the form we strongly recommend that you refer to the following University documents and to the information provided below.

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Circumstances or events that merit consideration include:

  • disability (see below);
  • suffering a serious illness or injury;
  • the death or critical /significant illness of a close family member/dependent;
  • a significant family crisis leading to acute stress;
  • unplanned absence arising from such things as jury service or maternity, paternity or adoption leave.

Circumstances or events that would not normally merit consideration include:

  • holidays or other events that were planned or could reasonably have been expected;
  • assessments that are scheduled close together or on the same day;
  • misreading the timetable for examinations or otherwise misunderstanding the requirements for assessment;
  • inadequate planning or time management;
  • failure, loss or theft of a computer or other equipment, including inability to print off work for whatever reason;
  • consequences of paid employment (except in some special cases for part-time students);
  • exam stress or panic attacks not diagnosed as illness;
  • minor disruption in an examination room during the course of an assessment.

Mitigating circumstances due to disabilities

  • If you need to apply for mitigating circumstances due to issues directly related to a disability, you do not need to provide any additional supporting evidence if you are registered with the DASS for that disability, but you MUST provide a detailed explanation of how your disability is currently affecting your studies. It is not sufficient to indicate only that you are registered with the DASS. A Disability Advisor from DASS will be part of the committee that will consider your application.
  • If you need to apply for mitigating circumstances for an issue that is not directly related to your disability, or you have a disability but are not registered with the DASS, you must provide supporting evidence (see below for details). Additionally, if you feel that your disability has been exacerbated by an event (such as bereavement or a change of medication) then you must still provide evidence of the event itself (see above for details).

Guidance on Process

  • This form must be completed if the Mitigating Circumstances Panel appointed by the Board of Examiners is to take account of any extenuating circumstances when considering your academic performance. The School's Mitigating Circumstances Panels make recommendations to the Board of Examiners in cases where a student's Mitigating Circumstances have been judged to have affected their studies. Such recommendations are passed on as "action codes" only, which convey no personal information. Representative examples of actions include "resit exam as first attempt" or "average an assessment out", but the Panel may make other recommendations at its discretion and in accordance with University policy.
  • You must complete all boxes provided.
  • If you are currently in Manchester, please complete the mitigating circumstances form, save the document, print it off, sign it and bring it with any evidence directly to SSO. A member of staff will give you a confirmation receipt. The form will then be passed to the appropriate Undergraduate Year Tutor, PGT Programme Directors, or PGR Directors for consideration and signature.
  • If you are not in Manchester, please complete the mitigating circumstances form, save the document and encrypt it, email it to SSO along with any scanned encrypted and follow that up with a second email containing the password. SSO will email to confirm safe receipt. You must come in to SSO to sign the form at the earliest opportunity. The form will then be passed to the appropriate Undergraduate Year Tutor, PGT Programme Directors, or PGR Directors for consideration and signature.
  • Any information you provide will be treated confidentially.
  • The default is that, wherever possible, you must supply written evidence; unless you are registered with DASS - please see item above for disabilities. Evidence should be a statement from a person competent to assess your situation professionally. Examples: Doctor's note, a letter from Student Counselling Service, etc. If you are unable to provide evidence, you MUST discuss this with your Undergraduate Year Tutor, PGT Programme Directors, or PGR Directors.
  • If you have any queries about whether your personal circumstances may make you eligible for Mitigating Circumstances compensation, or about the process, please speak to your Undergraduate Year Tutor, PGT Programme Directors, or PGR Directors.
  • The completed form, and attached evidence, must be submitted to the Computer Science Student Support Office, by the deadlines provided.

Important Dates

Semester 1
  • The deadline for the semester 1 teaching period is 15th January 2018.
  • The deadline for the semester 1 exam period is 29th January 2018.
  • The Undergraduate Mitigating Circumstances Panel will sit in February 2018.
  • The Postgraduate Mitigating Circumstances Panel will sit in February 2018.
Semester 2
  • The deadline for the semester 2 teaching period is 17th May 2018.
  • The deadline for the semester 2 exam period is 8th June 2018.
  • The Undergraduate Mitigating Circumstances Panel sit on 23rd May 2018.
  • The 3rd Year UG Mitigating Circumstances Panel will sit on 15th June 2018.
  • The Postgraduate Mitigating Circumstances Panel will sit on 27th June 2018.
  • The 1st/2nd Year/4th year M.Eng. UG Mitigating Circumstances Panel will sit on 28th June 2018.

Mitigating Circumstances Recommendations are considered by the UG and PG Examinations Boards which take place in June/July.

A note of the Mitigating Circumstances recommendations will be available upon request one week after the Panels have met in February and May only. Final decisions made by the Board are available from late August. Please contact the student support office for a copy of this information.

Resit Period
  • The deadline for submitting mitigating circumstances covering the resit period and examinations is 4th September 2017.
  • The Undergraduate Mitigating Circumstances Panel will sit on 8th September 2017.
  • The Postgraduate Mitigating Circumstances Panel will sit on 11th September 2017.
  • Mitigating Circumstances Recommendations are considered by the UG Resit Examinations Board which sits on 12th September 2017.
  • Mitigating Circumstances Recommendations are considered by the PG Resit Examinations Board which sits on 13th September 2017.

A note of the Boards' decisions regarding Mitigating Circumstances submissions will be available one week after the Board has met. Please contact the student support office for a copy of that decision.

Postgraduate Dissertation Period
  • Deadline for submitting mitigating circumstances covering the dissertation period 8th September 2017.
  • The Postgraduate Mitigating Circumstances Panel will sit immediately before the Dissertations Board in October. The Dissertations Board will be scheduled in late October/early November.

A note of the Boards' decisions regarding Mitigating Circumstances submissions will be available from late November 2017. Please contact the student support office office for a copy of that decision.

CDT Students
  • CDT students with mitigating circumstances affecting their taught course units, including scientific methods courses, should use the same procedure as for PGT, but using the contacts listed shown.
  • For circumstances affecting any other component of the degree (such as supervised research, creativity workshop, end of year interviews, etc.) the procedure is different. Contact the Course Director or Manager.