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Department of Computer Science reporting absence

Short-term absence - up to 5 days

The form is only to be used for short term absences (5 days or less). Both this form AND the assessment(s) concerned must be submitted within 1 week of the relevant submission deadline. Forms submitted more than 1 week after the submission deadline will not be accepted unless there are mitigating circumstances.

Circumstances or events that merit consideration include:

  • illness or injury;
  • the death or critical /significant illness of a close family member/dependent;
  • a significant family crisis leading to acute stress;
  • unplanned absence arising from such things as jury service or maternity, paternity or adoption leave.

Circumstances or events that would not normally merit consideration include:

  • Submitting shortly after the deadline (without a valid reason - see 'circumstances that merit consideration' above). This applies even if assessments have not been amended after the deadline. University policy is that penalties will be applied for any work submitted after the deadline (whether that be one second late or five days late).
  • Preparing for or attending job interviews/assessments;
  • Part-time work;
  • Holidays/entertainment;
  • Forgetting to submit work (without a valid reason) see 'circumstances that merit consideration' above;
  • Not completing the submission process correctly - it is your responsibility to check that your work has been submitted;
  • Misreading/misunderstanding when the deadline is;
  • Failure, loss or theft of a computer or other equipment, including inability to print off work for whatever reason. (This may be considered as a reason due to COVID-19)

Long-term absence - more than 5 days

If you have been ill for an extended period (more than 5 days), or you have any personal problem that you feel has affected your studies, or you miss an assessment due a unforeseen reason, then you should complete a mitigating circumstances form and submit it to the student support office, indicating what has been affected and how. You must make sure you provide any documentary evidence, such as Doctor's note.

The undergraduate handbook describes our mitigating circumstances procedures in detail. You can be rest assured that all information provided will be treated in the strictest confidence.